Privacy Policy

To the extent that we have provided the translation of our policies into local languages, as applicable, in the event of a conflict between the local language and the English version, the English version shall prevail.

1.Personal Information We Process and Use

  1.1 Personal Information We Process

We may collect the following categories of personal information:

Information collected as part of your visit to and use of our websites, such as Internet Protocol (IP) address, demographics, operating system of your computers, device information, telemetry data, and browser type, and information collected through cookies or similar tracking technologies. As a website visitor who simply browses our websites (including hosted content), without submitting any additional data, this is the most relevant paragraph for applicable data processing.

Personal and contact details, such as name, title, email address, phone numbers, address, designation, company/organization, industry, location (in terms of city/country), LinkedIn profiles/URLs (or similar professional dataset).

Login credentials, such as usernames and passwords, when you register for any of our applicable services.

Audio-visual information such as photographs or captured images, video recordings (if enabled), when attending any of our events, webinars, etc.

Inquiries, comments, or comments submitted by you, including any correspondence you have entered into with us.

Preferences relating to marketing communications, areas of interest, subscription details, dietary preferences/allergies (about events we may organize).

In addition, we may collect certain data points based on categories of data subjects and their relationship with us, as detailed in the additional privacy policies for relevant categories of data subjects at the end of this Policy.

  1.2 Sources of Personal Information

We may collect the aforementioned Personal Information through various sources, such as those mentioned below:

Submitted by yourself, through the forms on our website, applications on our portals, or by contacting/emailing our official contacts.

Shared with employees of UNION PEAK COMPANY LIMITED, such as our sales or marketing representatives.

Shared with or by affiliates of UNION PEAK COMPANY LIMITED.

Shared by visitors’ employers and contractors, if applicable.

Sourced from public websites and social media, including their publicly accessible profiles.

Shared by our suppliers, vendors, and service providers.

Obtained through cookies and similar tracking technologies implemented on our website.

  1.3. Use of your personal information

We may use your personal information for the following purposes:

– To provide better usability, troubleshooting, and site maintenance.

– To understand which parts of the website are visited and how often.

– To create your login credentials, if and when applicable.

– To identify you once you register on our website.

– To facilitate communication with you, including contacting you and responding to your inquiries or requests.

– To provide access to desirable content based on your preferences.

– To enable marketing and sales-related communications and related purposes.

As an entrant to any competition and/or award ceremony organized by us, publish your name and relevant details to make them available to a wider audience on the internet (including details of prizes won); for jury members and other delegates and associated speakers to post their name, title, photograph, and bio in a similar manner

To invite you to events, seminars, and equivalent ceremonies organized by us and related purposes, such as conducting marketing or promotional campaigns, including such promotions or social media posts

To publish testimonials and case studies

To generate and maintain leads as part of our customer relationship management database

To perform data analysis to provide a better user experience, improve website performance, and achieve business goals

To improve and optimize our business operations, applications, systems, and processes, including the operation and management of our assets and communication systems, ensuring and strengthening information security, the maintenance of audit trails and associated records,

To protect your data and the assets of UNION PEAK COMPANY LIMITED from threats to information security and to protect against any unauthorized access, disclosure, alteration, or destruction

To comply with applicable laws and other legal requirements, such as regulatory filings, record-keeping and reporting obligations, cooperation

with government-authorized inspections or requests, protecting our legal rights, and seeking remedies, including defending against any claim or participating in legal proceedings, responding to subpoenas or court orders, and managing documentation for related purposes

To improve your experience on the Website and other associated purposes by implementing cookies or similar technologies. These can serve different purposes. For example, some of the cookies may be necessary for the operation of the website, while others are used to ensure its smooth operation. They may also improve the functionalities provided on our website, help us understand how our online services are used, or determine the interests of visitors to our website. In addition, our advertising partners collaborate with us to provide and assist in the use of such technologies on UNION PEAK COMPANY LIMITED and other sites. For more information, please refer to the cookie policies of our respective domains as indicated below.

  1.4. Legal basis for processing

Applicable privacy and data protection laws provide for certain justifiable grounds for the collection and processing of personal data, commonly referred to as legal bases for processing. We rely primarily on the following legal bases:

1.4.1 We process your personal information where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract, for example when you engage with us to receive our services and offers, or when you manage our employees’ data to ensure the performance of your employment contract.

1.4.2 We process your personal information where it is necessary for a legitimate interest pursued by us or a third party (where these interests are not overridden by your data protection rights), for example where we need to understand your use of and interaction with our website, to generate your secure login credentials or to optimize our processes.

1.4.3 We process your personal information with your consent. Where we process Personal Data based on consent, your consent is revocable at any time, for example, by registering and inviting you to events hosted by us, or by sharing our marketing-related communications with you.

1.4.4 We may process your personal information to comply with our legal obligations, including applicable laws and protecting our legal rights, seeking remedies, and defending against claims.

2.Consequences of Not Providing Personal Information

If you choose not to provide your Personal Information which is mandatory to process your request, we may not be able to fulfill the relevant purpose of the processing, including providing any services to you, if applicable.

3.Data Recipients, Transfer, and Disclosure of Personal Information:

  3.1 UNION PEAK COMPANY LIMITED does not share your personal information with third parties for direct marketing purposes.

We share your personal information within

UNION PEAK COMPANY LIMITED or any of its subsidiaries;

Business partners;

Service Providers;

Authorized Third Party Agents; or

Auditors and/or government authorities, if applicable.

  3.2 Facilitate international data transfers:

We may transfer personal information to countries outside of your country of residence, either to the UNION PEAK COMPANY LIMITED group of companies or to third parties, including to countries that have different data protection standards than those that apply in your country or region of residence. The locations of the companies in the UNION PEAK COMPANY LIMITED group are set out here. Our service providers are located globally.

Where we may transfer the data outside of your country or region of residence, we will take reasonable and appropriate steps by applicable laws in executing such transfer. For additional details on the international transfer of data outside of your country or region, based on your residence, please see our Region-Specific Privacy Statements below.

Please contact us as set forth below if you would like to obtain a copy of the methods used in executing such international transfer under applicable laws. Where necessary, UNION PEAK COMPANY LIMITED may disclose personal information to external law enforcement agencies or regulatory authorities, to comply with legal obligations.

4.Your Rights:

  4.1 Subject to the laws of your country

You may have certain rights as a data subject (including, but not limited to, the right to information, access, rectification, erasure, subject matter, restriction of processing, right to complain), about your personal information that we process. Where data processing is based on your consent, you may withdraw your consent to the processing of any Personal Data at any time. This will not affect the legality of any processing operation before its withdrawal.

Your rights as a data subject may differ depending on your applicable jurisdiction. Please refer to the region-specific data privacy statements for more information on this.

  4.2 Exercising Your Rights: To exercise your rights, we may need to request certain information from you to determine your identity and confirm that you have the right to exercise it. You can exercise your rights by contacting us at support@unionpeakcompany.com 

5.Data Security

At UNION PEAK COMPANY LIMITED, there is a perfect balance between Governance, Process, and Technology, the combination of which has established UNION PEAK COMPANY LIMITED’s commitment to its customers and stakeholders. UNION PEAK COMPANY LIMITED adopts reasonable and appropriate security controls, practices, and procedures, including administrative, physical security, and technical controls to safeguard your personal information.

6.Data Retention

Personal information will not be retained for longer than is necessary to fulfill the purposes described in this Privacy Policy unless a longer retention period is required by law or for directly related legitimate business purposes. Personal data that is no longer required to be retained as per legal and business requirements will be securely deleted.

7.Contact your local data protection authority

If you are unhappy with the way we protect your data, under the laws of the countries in which you reside, you have the right to complain to your local data protection authority.

8.Linked Websites

Our privacy practices concerning the personal information we collect and store about you through our portals, such as Recruitment and Global Alumni, will be by the privacy policy of those portals.

UNION PEAK COMPANY LIMITED provides links to third-party websites and services. However, UNION PEAK COMPANY LIMITED is not responsible for the privacy statements, practices, or contents of such third-party websites.

9.Children’s Privacy

The UNION PEAK COMPANY LIMITED websites, their associated products or services, and hosted content are not intended for use by children.

As such, we do not knowingly solicit or collect personally identifiable information online from children without prior verifiable parental consent. If UNION PEAK COMPANY LIMITED Limited learns that a child has submitted personally identifiable information online without parental consent, it will take all reasonable steps to remove such information from its databases and not use it for any purpose (except as necessary to protect the safety of the child or others,  as required or permitted by law). If you become aware of any personally identifiable information we have collected from children, please email us at support@unionpeakcompany.com .

10.How to Contact Us

If you have any questions about our privacy practices or this Privacy Policy, or to request this Privacy Policy in another format, please contact us at:

Address: Wan Chai 8 Thomson Road Thomson Commercial Building Office Unit B On 9/F, Hong Kong

Email: support@unionpeakcompany.com 

11.Updates to this Privacy Policy

UNION PEAK COMPANY LIMITED may change its data privacy practices and update these privacy policies from time to time, and the same will be available on the website. However, our commitment to protecting the privacy of website users will remain in effect.